Deadline Checklist, Manual and Forms

REQUIRED SERVICE

MANDATORY/ IF APPLICABLE

DEADLINE DATE

*updated 17/2/16

Company name, logo and profile for conference programme and website (max. 300 words)

Mandatory

Monday 29 February 2016

Stand Design Plan

 

Mandatory - self builds only

Monday 29 February 2016

Advert for final conference programme

 

Optional

Friday 4 March 2016

PDF proof of congress bag insert for approval (including lanyards if appropriate)

Mandatory

Friday 4 March 2016

Exhibition stand personnel registration form

 

Mandatory

Thursday 31 March 2016

Risk Assessment Form

 

Mandatory

Thursday 31 March 2016

Health and Safety Declaration

 

Mandatory

Thursday 31 March 2016

Method Statement

 

Mandatory - Self Builds

Thursday 31 March 2016

Schematic Plan

 

Mandatory – Self builds

Thursday 31 March 2016

Stand fixtures, fittings & furniture

 

Optional

Sunday 10April
2016

Electrical connection Form

 

Mandatory

Sunday 10April
2016

Audio Visual and IT

 

Optional

Sunday 10April
2016

Hostesses

Optional

Sunday 10April
2016

Security

Optional

Sunday 10April
2016

Hospitality Suite Catering

 

Optional

Sunday 10April
2016

Stand Catering

Optional

Sunday 10April
2016

Delivery of Conference Bag Inserts - 1000

If paid for

Wednesday 4 May 2016

Freight Forwarding Services

Optional

Sunday 29 April 2016

Badge scanners

 

Optional

Monday 2 May 2016

Exhibitor registration passes

Mandatory

Friday 15 April 2016